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Preventive maintenance is essential for keeping your building in top condition and ensuring that all systems are running smoothly. Hiring the right preventive maintenance company can make a significant difference in the efficiency and longevity of your building's equipment and infrastructure. In this guide, we will provide you with all the information you need to find and hire the best preventive maintenance company for your building.
1. Assessing Your Building's Needs
Factors to Consider:
- Evaluating the size and type of your building
- Identifying the specific systems and equipment that require maintenance
- Understanding the frequency of maintenance required
- Considering any unique requirements or challenges of your building
2. Researching Preventive Maintenance Companies
Key Steps:
- Ask for recommendations from other building owners or managers
- Check online reviews and ratings of preventive maintenance companies
- Verify the company's experience and expertise in servicing buildings similar to yours
- Inquire about the range of services offered by the company
3. Interviewing Potential Companies
Questions to Ask:
- How long have you been in the preventive maintenance business?
- What certifications and licenses do your technicians hold?
- Can you provide references from other building owners or managers?
- How do you handle emergency maintenance situations?
4. Reviewing Service Contracts
Key Considerations:
- Scope of services included in the preventive maintenance contract
- Frequency of maintenance visits and inspections
- Response time for service calls and emergencies
- Cost of the preventive maintenance contract and any additional fees
5. Evaluating Cost and Value
Factors to Compare:
- Initial cost of the preventive maintenance contract
- Cost of any additional services or repairs not covered by the contract
- Value provided by the preventive maintenance company in terms of equipment longevity and efficiency
- Overall return on investment of hiring the preventive maintenance company
6. Checking Insurance and Licensing
Important Documents:
- Proof of liability insurance to cover any damages or injuries during maintenance work
- Licenses and certifications required by state or local regulations
- Workers' compensation insurance for technicians working on your building
- Bonding to protect against any financial losses due to the preventive maintenance company's actions
7. Finalizing the Agreement
Steps to Take:
- Review the preventive maintenance contract and ensure all services are clearly outlined
- Negotiate any terms or pricing that you are not comfortable with
- Sign the contract once you are satisfied with the agreement
- Maintain open communication with the preventive maintenance company to address any concerns or issues that may arise